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WHO THIS IS FOR
This is for you if
You know automation exists but every time you look into it, it's either too complex or too generic
Your team spends hours every week on tasks that should happen automatically: quotes, follow-ups, scheduling, reminders
You've tried Zapier or Make — it half-worked, then broke, and no one fixed it
What we do
What we build
01
AI-powered quoting
When a customer sends an enquiry, AI reads it, pulls your pricing and builds a proposal — sent automatically without anyone touching it.
02
Job scheduling & handoffs
When a new job is confirmed, tasks are created, the team is notified and the calendar is updated automatically with no manual coordination needed.
03
Client onboarding
The moment a contract is signed, folders are created, a welcome email goes out and first tasks are assigned — all within 60 seconds.
04
Invoice & payment follow-up
Overdue invoices trigger automatic reminders at day 3, 7 and 14 so your team stops chasing payments manually.
05
Compliance & document alerts
Expiry dates are monitored continuously and alerts go out before gaps appear, not after someone gets audited.
06
Live reporting
Revenue, pipeline and team load sit in one dashboard that updates in real time so there is no spreadsheet and no Monday morning scramble.
Case Study
Clinical Documentation Register Healthcare Provider, NSW
The SITUATION
A healthcare provider with five clinicians was spending around six hours per staff member each week on manual admin — tracking documents, chasing expiry dates and filing compliance records by hand. Across the team that added up to $78,000 in wasted capacity every year.
What we built
A centralised compliance register built directly into the portal the team already used, with no new software and no retraining required. Documents are now tracked automatically, expiry alerts go out before anything lapses and the whole team works from a single live source of truth.
The outcome
250 hours were recovered per person annually and redirected to patient care, freeing $62,500 in staff capacity across a team of five. Compliance gaps are now prevented before they occur rather than discovered after the fact.
250 hours
recovered per staff member annually
$62,500
in staff capacity freed
Under 3 months
payback period
8 weeks
timeline
Investment: from $8,000
Investment: from $8,000
THE process
How it works
How we work?
From manual to automatic
We don't automate for the sake of it. Every workflow we build removes a specific manual task, and nothing gets built until the logic is mapped and approved.
01
Process Audit
We map how your business actually runs by looking at where time goes, where handoffs break and where your team fills gaps manually. You leave with a clear picture of what to automate first and why.
02
Automation Design
We design every workflow before we build anything. Every trigger, action and exception is mapped out and you approve the logic before a single tool gets configured.
03
Build & Integration
We build inside the tools your team already uses with no new platforms to learn. Workflows are connected, tested and handed over with full documentation.
04
Handoff & Support
Your team runs the system from day one. We document everything so nothing lives in our heads, and two weeks of support after go-live is included as standard.
Let's Talk
Not sure where the problem is?
Book a free 30-minute scoping call and we will map exactly what is costing your team time and what is worth automating.
