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Acknowledgement of Country
TRINE Studio acknowledges the Traditional Custodians of the lands on which we work and pays respect to Elders past and present.
WHO THIS IS FOR
This is for you if
You're quoting, scheduling or following up by hand every single time
Your tools don't talk to each other — so someone bridges them manually
You've thought about automation but don't know where to start or what's even worth it
Most growing businesses don't realise they're scaling admin work faster than revenue.
Hiring more coordinators, assistants or operations staff can temporarily relieve pressure — but it rarely fixes the underlying workflow problems.
Good automation removes repetitive operational work so your team can focus on decisions, delivery and growth instead of manual coordination.
Hiring more coordinators, assistants or operations staff can temporarily relieve pressure — but it rarely fixes the underlying workflow problems.
Good automation removes repetitive operational work so your team can focus on decisions, delivery and growth instead of manual coordination.
What we do
What we automate
These are examples of what we've automated. If your problem isn't listed — book a call. We'll tell you if we can fix it.
01
Quotes & proposals
Pricing pulled in live, proposals built and sent on their own.
02
Scheduling & task flow
Jobs assigned, ordered and tracked — no manual handoff in between.
03
Client onboarding
Forms, folders, welcome emails — all kicked off the moment someone signs.
04
Invoices & payment chasing
Overdue reminders go out on their own. Everything stays in sync without anyone chasing it.
05
Compliance & document alerts
Expiry dates tracked, alerts sent before a gap opens up — not after it's a problem.
06
Reporting & dashboards
Live margin, pipeline and team load in one place. No more juggling spreadsheets.
Case Study
Reducing 250 hours of admin work per staff member annually
The SITUATION
A healthcare provider with five clinicians was losing about 6 hours per person, every week, to admin. That's roughly $16,000 a year per clinician — $78,000 across the team. Thirty-nine working weeks. Gone.
What we built
A central clinical documentation register — built straight into the portal staff already used. No new platform, no retraining. Automatic expiry alerts, compliance you can actually see in real time, and one source of truth for every clinical document.
The outcome
250 hours back per staff member, every year — redirected to patient care. $62,500 in capacity freed across a team of five. Compliance gaps caught before they happen, not found after. Paid for itself in under three months.
250 hours
recovered per staff member annually
$62,500
in staff capacity freed
Under 3 months
payback period
8 weeks
timeline
Investment: from $8,000
Investment: from $8,000
THE process
How it works
How we work?
From manual to automatic
We don't automate for the sake of it. Every workflow we build kills a specific manual task — and nothing gets built until the logic's mapped and you've signed off.
01
Process Audit
We map how your business actually runs — not how it's meant to. Where the time goes, where handoffs break, where your team patches the gaps by hand. You walk away knowing what to automate first, and why.
02
Automation Design
We design the workflows before we build a thing. Every trigger, every action, every exception laid out. You approve the logic before a single tool gets touched.
03
Build & Integration
We build inside the tools your team already uses. Nothing new to learn. Workflows connected, tested and running — handed over with full docs.
04
Handoff & Support
Your team runs it. We write everything down so nothing lives in our heads. Two weeks of support after go-live — questions answered, tweaks made.
FAQ
Questions before we build
Automation is the difference between your team doing the work and your team running the business.
The repetitive chain — form, reply, task, invoice — runs on its own. Your people stop being the glue between tools.
The repetitive chain — form, reply, task, invoice — runs on its own. Your people stop being the glue between tools.
We work across Make, Zapier, Airtable and n8n, and choose based on the job in front of us.
We don't sell the same stack to everyone. The system is shaped by your process, not by a tool we happen to like.
We don't sell the same stack to everyone. The system is shaped by your process, not by a tool we happen to like.
We make your existing CRM do the work you bought it for: capture leads cleanly, move them through stages, and tell you what's actually happening.
If it can't support that, we'll say so plainly. Usually it can.
If it can't support that, we'll say so plainly. Usually it can.
We build AI into the work you already do — automated client responses, data analysis, document generation, smart notifications.
Only the parts that save real time and make sense for your business. Nothing added for the sake of saying "AI."
Only the parts that save real time and make sense for your business. Nothing added for the sake of saying "AI."
Yes — a bot that answers client questions from your own data, or a tool that sorts incoming enquiries and routes them where they belong.
The technical side is usually manageable. The real work is defining the problem first: less admin, faster quoting, cleaner support. Complexity depends on your current systems and how connected they already are.
The technical side is usually manageable. The real work is defining the problem first: less admin, faster quoting, cleaner support. Complexity depends on your current systems and how connected they already are.
It depends on scope, but we work in fixed, defined stages — you see the price before anything starts.
- A single automation: a contained, fixed-price piece of work
- A connected system: scoped in sprints, priced per stage
- Each stage stands alone — you decide whether to continue after each one
AI takes over the repetitive layer — sorting, notifications, drafting. Your people stay on the work that needs judgment and relationships.
Productivity goes up. Headcount stays the same. That's the whole point.
Productivity goes up. Headcount stays the same. That's the whole point.
We treat data privacy as a design decision, not an afterthought. Where it matters, we use platforms with Australian or European data residency and review how data is stored, processed and accessed before anything connects.
We never link AI to sensitive business or customer data without your explicit approval, and we set clear access rules upfront.
We never link AI to sensitive business or customer data without your explicit approval, and we set clear access rules upfront.